QQube 6.x Configuration Tool Wizard | CLEARIFY

Configuration Tool Wizard

The Configuration Tool Wizard is for first time users of QQube and will appear only when you have an empty database and no companies loaded. 

This guide is for QQube Version 6.x.

Instructions for QQube Version 5.x Configuration Tool Wizard

If you have a terminal server installation, you only perform this step when logged in as the specific synch user you setup on the server.

The wizard will take you through five steps:

1. Reviewing the QuickBooks Preparation Checklist
2. Connecting QQube to QuickBooks.
   
3. Selecting Analytics.
4. Selecting a Synchronization Option
5. Loading your data immediately, or delay.

Begin by opening up the Configuration Tool from the Start Menu to invoke the Configuration Tool Wizard:

Step [1]

Before You Start. You are asked to stop and ensure that you have completed the QuickBooks Preparation Checklist. Not executing the items in the checklist will lead to synch errors, and inaccurate data.

Step [2]

Connect to QuickBooks. This step will take you through connecting to QuickBooks using the users you created from the instructions in this How-To Guide.

A window will pop up to give you remind of to (a) login to the specific QB file as admin, and in multi-user mode, and (b) how to answer the pop-up that will occur in QuickBooks when you click on OK. 

NOTE 1: You can only have ONE instance of QuickBooks running.

NOTE 2: You cannot open QuickBooks via "Run as Administrator". If you see a small shield on your QB Icon, check the properties to remove that option.

Answer "Yes, always; allow access even if QuickBooks is running" on this screen

Answering "Yes..." will pop-up this authorization screen:

Answering "Yes" brings you back to original Application Certificate screen, where you will choose the QQube user you setup previously, before Continuing.

Confirm the access.

For QuickBooks Enterprise users, you will receive a second pop-up window, where you will enter the Custom Reporting User password (NOT the QuickBooks regular user).

Step [3]

Select Available Analytics. The first instinct is to load all of the analytics, but it may not always be necessary to load them all.

• Financial Summary (and by Class) takes only a few minutes to load, because of how Intuit exposes that data.
• Sales is only a subset of all the data in QuickBooks
• All available analytics includes everything except for Audit Trail and Sales Tax, which are very slow analytics to extract because of limitations in the Intuit Software Development Kit (SDK).

Synch time is estimated based upon our experience and should be used as a general guide. It may not be entirely accurate because of a variety of factors:

• machine components
• Other running applications
• Size of the QuickBooks file
• QuickBooks data storage pertinent to your particular file.

Step [4]

Schedule a synchronization option.  Choose whether you want to schedule the frequency at a particular daily time, or just synchronize on demand (Manual Refresh). If you are a single-user, we generally recommend that you don't use the scheduler, unless your computer is on 24 hours, with no nightly interruptions.

You have more advanced options for automatic scheduling in the Configuration Tool.

Step [5]

Load Data. Choose whether to execute an immediate synch or delay until later.  

• If you have a multi-user installation, you can safely kick off the synch immediately.  
• If you have a single-user installation, you may want to consider kick-off the Manual Refresh option in the Configuration Tool before leaving that evening, because you won't be able to open a second instance of QuickBooks, and your use of QuickBooks will be limited during the synch.

If you DO decide to load your data immediately, click the Finish button, and monitor the synch activity.

You can also look at the lower right hand tray where the QQube Synchronizer 'Lightning Bolt' will show activity.

When the data synch is complete, the QQube Configuration tool will show "QQube - Ready to Use" as shown here

If you see the blue word Error, then click on it, as indicated below. 

More information on the QuickBooks to QQube synching process.