QuickBooks Multi-Company Setup in QQube 6.x | CLEARIFY

Adding Additional Companies to QQube

If you have the Multi-Company option for QQube, and wish to add additional companies to the QQube database, you will perform two steps after using the Configuration Wizard for the very first company.

The synch process will be completely automated and will require no manual intervention.

This guide is for QQube Versions 6.x.  Instructions for QQube Version 5.x are found here.

 Watch "Working with Multiple QuickBooks files in QQube"

Step [1]

Follow the information in this How-To Guide "QuickBooks Preparation Checklist"

Step [2]

Add the fully prepared file to the QQube Configuration Tool.

Open up the Configuration tool from the Start Menu:

Double click '+' sign to expand the Data Sources option and click Add

A window will pop up to give you remind of to (a) login to the specific QB file as admin, and in multi-user mode, and (b) how to answer the pop-up that will occur in QuickBooks when you click on OK. 

NOTE 1: You can only have ONE instance of QuickBooks running.

NOTE 2: You cannot open QuickBooks via "Run as Administrator". If you see a small shield on your QB Icon, check the properties to remove that option.

Answer "Yes, always; allow access even if QuickBooks is running" on this screen

Answering "Yes..." will pop-up this authorization screen:

Answering "Yes" brings you back to original Application Certificate screen, where you will choose the QQube user you setup previously, before Continuing.

Confirm the access.

For QuickBooks Enterprise users, you will receive a second pop-up window, where you will enter the Custom Reporting User password (NOT the QuickBooks regular user).

Your new company will appear.

Repeat the above steps for each additional company you wish to add to QQube.

If you go to the Manual Refresh option you will be able see your company list ready to synch.

If you are going to synchronize multiple companies do NOT have QuickBooks open to a particular file, as the Intuit Software Development Kit (SDK) only allows us to close a file that we open - not one that you manually open.  

Our strong recommendation is to leave QuickBooks open to NO Company File as shown below (do NOT minimize):