Our track record on accuracy for inventory on hand, and valuation is excellent. It has taken us years, working with dozens and dozens of customer files to ensure that our logic is correct.
However there are instances where things may not match to the penny or to the exact on hand amount.
Cause 1. Always the first place to start. Please review: Synching Your QuickBooks Data | CLEARIFY
Cause 2. The two most common filters to check are:
Cause 3. Filter out Document Transaction Type = "Bill" This is because the inventory is accrued via item receipts in enhanced receiving.
Cause 4. In the early years of QuickBooks it was possible to have a null value and an amount - among other scenarios. Since then, QuickBooks has closed many of those holes, so that "1" means "1". We always tell customers: "what you put in, is what comes out". For instance, having a "0" and an amount > 0 actually means "1" or does it?
Cause 5. QQube arrives at valuation differently than QB reports - although the final results usually match to the penny. Cause 4 can also be responsible for an improper valuation.
Since the Intuit SDK doesn't expose any item tables to give us specific average costs, our method is both necessary - and workable.
Cause 6. The last sentence in Cause 5 is the precise reason why our valuation by site may not be accurate. The quantity should be accurate. However, since our methodology is based upon the actual posting amount per transaction, we are comfortable with the results.
Cause 7. There should always be a 1 to 1 correlation between quantity and serial numbers. Not having this correlation can cause quantity on hand errors.
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