Create QuickBooks Connection Users For QQube | CLEARIFY

Create QB Users and Permissions to Connect to QQube

The regular QuickBooks User you create will only use a QuickBooks license when it communicates with QQube to extract the data.

Users have roles and FULL permissions that will allow QQube to communicate with QuickBooks and extract the necessary data you choose in the QQube Configuration Tool.

1. QuickBooks User. You will create a regular QuickBooks User named QQube which will have complete unrestricted access to the QuickBooks data. This pertains to all flavors of QuickBooks - Pro, Premier, and Enterprise.
2. Custom Reporting User (Enterprise Solutions Only). You will create an an additional Custom Reporting User, also called QQube, and also with complete unrestricted access,

Step [1]

You will setup a QuickBooks user called "QQube".  The QQube Configuration Tool will utilize this user to communicate with each file, grab the data, and then shut it down automatically.  Having a specific user for this purpose eliminates potential problems such as when the same user attempts to login while it is already connected. 

Nobody else should login as this user for any reason!

***For QuickBooks Pro or Premier***

You may, in the next step, notice that Time Tracking is not present.  Because of a bug in the Intuit Software Development Kit, it is necessary to go into Edit>Preferences>Time & Expenses and answer 'Yes" to 'Do you track time?" - even though you may not be using time tracking.

***For QuickBooks Enterprise***

Assign the correct user permissions:

Step [2] ***For QuickBooks Enterprise ONLY***

Setup a Custom Reporting User.  Beginning with QuickBooks Enterprise 2011, Intuit created the ability to extract some data using a more direct link to the QuickBooks database, with certain limitations.  QQube takes advantage of these for some operations to speed up the data extraction process.  Learn more about the synch and extraction process.